Day in, day out, you are busy getting things done. Going from one meeting to the next, getting the most pressing work in front of you out of the way. You know there are efficiencies that you could bring to your day. They are in that stack of books you never get a chance to read. Or those articles you’ve bookmarked or emailed yourself to read later. Only later never or rarely comes.
It’s frustrating when you know you want to improve, but having a clear path to get there is the challenge. It’s not even the lack of knowledge- it’s finding the time to adjust the behavior that hangs you up. It’s creating the new behavior and getting it ingrained so that it becomes an automatic process. You want the new behavior to be part of your auto-pilot.
In the last 3 years we’ve heard a lot about challenging and frustrating meeting behaviors. We’ve also heard about what makes meetings run well. We have clearly and consistently heard that meetings with a goal are more effective. The first steps to improving your meetings is making sure every meeting has a goal.
It’s time to create meeting auto-pilot. First,for every meeting that you set up, include a goal in the meeting request. Good meeting goals should be:
· Specific and defined
· Clear and measurable
· Attainable in the time allotted
Second, you’ll have to address all the meetings you attend but aren’t facilitating. Every meeting that you attend should have a meeting goal. If there is no goal, simply ask the facilitator at the beginning of the meeting what the goal is. Do not proceed if there is no goal. Having a goal sets the goalposts so you know if you have scored or struck out. Without a clear goal, many meetings will drift off track.
Turn this into auto-pilot. Review the meeting goal at the beginning of every meeting. This creates a positive behavior. It unites everyone in the meeting around the common purpose for the meeting. This will answer all the questions others had about why they are there and what should happen.
Create your meeting auto-pilot for a quick and easy way to improve your meetings.