Let’s look at a weekly stand-up.

5 minutes of “what did everyone do this weekend?” - build rapport

1 minute each team member regarding what they’re doing this week.

1 minute each team member to ask questions about anything they need help with.

For a team of 4, that barely breaks 15 minutes with time to hop in and out of whatever conference room is used.

Again: What does everyone NEED to know?

In this blog post, Conrad Ruiz helps us create smarter meeting templates for 3 different types of meetings.

Finally, I want to share an external type of meeting: networking 1-on-1. What’s the agenda there? Well, what would you like to take away from meeting with someone? Perhaps:

  1. You want to know more about their business and how they add value?
  2. You want to know more about who this person is serving and how?
  3. You want to know more about whether there is anyone you can connect them with?

Rapport-building conversation and contact info swapping aside, it takes no more than 10 minutes (5 minutes each) for two people to share the necessary information. All it takes to steer the conversation to this is a set of questions, and a willingness to follow those asks.

To make things even more valuable, it helps to have your CRM or contact list handy so when a person says “Here’s who I’m looking for…” you can immediately begin scrolling through your database of people you know. And if you want to continue the conversation…

Just set a follow up meeting afterwards.

In this blog post, Conrad Ruiz helps us create smarter meeting templates for 3 different types of meetings.

Look, the costs to not thinking about how your meetings can be run better appear just as stark as all the benefits of doing so. Good meetings just mean good, healthy communication. Healthy communication just means effective, clear, safe, and warm conversation with well documented calls to action for all involved, even if the call to action is just to stay the course or do nothing.

Without painting too much of an ugly picture, poor meetings can set the tone for disgruntled team members, which lead to all sorts of business problems. From workflow obstacles being left unaddressed, to business being lost and quality talent quitting on account of better opportunities. In the end, no one wants to be in bad meetings, so, take the time to fix them.


Hire someone to help you do it. From a time management perspective, it may likely be better worth your while to have that training come to you…

Learn more about Conrad Ruiz.

Learn more about Well Aware.

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