Let’s start with the two major returns of well run meetings: Time and Value.
When it comes to time, good meetings generally take less, and the resulting outcomes make it more clear what people have to do in their day-to-day work. As a result, the time spent on projects becomes less as well, and that means more time for other things in a typical workday.
Let’s look at this on a practical level:
A poorly run meeting can take an hour and leave everyone still unclear as to what they have to do -> as a result the time it may take to complete an entire workflow may be 40 hours, compared to:
A well run meeting can take only 25 minutes and leave everyone with precise clarity as to what they have to do -> as a result the time it may take to complete an entire workflow becomes 32 hours, or one less workday. And thus, the Return on Time, or ROT is 8.5 hours.
And so in just 4 weeks (for this scenario) a team can run through a workflow 5 times instead of 4 - feel free to see that time as an opportunity to bring on more business, improve the workflow further with the additional time to breathe and reflect more on processes… its up to you.
Now think about the Return on Value, or ROV, which is sort of a lofty term that captures everything else that comes from better meetings. Not only do better meetings save time. At the very least, some of the greater returns on value include better communications among all parties, better rapport, better clarity about work goals, better prioritization… this list can go on.
Where possible, I invite you to consider all the benefits of having better meetings that you can think of. Imagine what problems you see are a result of poorly run meetings - what would those problems look like once solved, and how would that impact time and performance?